The payment process for your study abroad program varies depending upon the type of program you have selected.
- Payment Process for Augustana Faculty-Led Program
- Payment Process for UMAIE January Interim Courses
- Payment Process for All Other Programs and Internships
- Frequently Asked Questions
Payment Process for Augustana Faculty-Led Programs
For all Augustana faculty-led programs, a $500 deposit is due with the application. A second $500 deposit will be due on September 15 for January interim programs and on November 1 for spring break courses. The final payment for the balance in full is due November 1 for January interim programs and January 10 for spring break courses. Instructions for making these subsequent payments will appear on your Studio Abroad portal, so be sure to check it regularly. If you are awaiting financial aid and/or loan disbursement in order to be able to pay the final balance, the balance due will be billed to your student account in November and you will be responsible for all finance charges that accrue until the balance is paid in full.
Payment Process for UMAIE January Interim Courses
For all UMAIE January interim courses, a $500 deposit is due with the application. A second $500 deposit is due on September 15, and the final balance is due when billed to the Augustana student portal (typically around November 15). Instructions for making these two payments will appear on your Studio Abroad portal, so be sure to check it regularly. If you are awaiting financial aid and/or loan disbursement in order to be able to pay the final balance, the balance due will be billed to your student account in November and you will be responsible for all finance charges that accrue until the balance is paid in full. In addition to the course costs, a madatory fee for CISI insurance coverage is assessed to the student account. The CISI Insurance fee for January 2013 is $50.
Payment Process for All Other Programs and Interships
Augustana College has a direct billing arrangement with all approved program providers and universities. The cost for your study abroad program will be billed to your Augustana account and will appear on your portal. Payment is due upon receipt. Failure to pay the bill upon receipt will result in the accrual of finance charges. You do NOT pay the program provider or direct-enroll university.
Note: The charges for semester and year-abroad programs are billed to your Augustana account when Augustana receives the bill from the program provider or university. If the program is billed to Augustana in a foreign currency, the amount due will be converted to US currency by the Augustana Business Office prior to placement on your Augustana bill. Since currency exchange rates can fluctuate dramatically, the final costs billed to your account may differ from the costs shown on the Cost Estimate sheet you received from your IPO study abroad advisor. Some programs and universities bill much later than Augustana does, so do not be alarmed if the amount due for your program does not appear on your Augustana bill prior to your departure. If you have any questions about when you will be billed for your program, it is important to contact the Business Office staff.
I know I have to have Business Office clearance to be approved to participate in my study abroad program. What do I have to do to obtain Business Office clearance?
The Business Office clears students on a case by case basis. It is important that you be in touch with the Business Office and communicate your planned form of payment for your study abroad experience with them. For example, if you are waiting for a loan disbursement to pay for your course, you need to visit with the Business Office staff and the Financial Aid Office staff to communicate that. Establishing a line of communication is key, so please take the initiative to do so! The Business Office staff members are more than happy to answer any questions that you may have.
What methods of payment are accepted?
Payments may be made by cash, check or money order. Debit cards and credit cards (Visa, MasterCard, Discover and American Express) are also accepted.
Exception: The $500 initial deposit for all UMAIE programs which is due at the time of application must be paid by check made payable to Seminars International.
Where do I make my payments?
All payments should be submittted to the Augustana Business Office located on the second floor of the Administration building. On your StudioAbroad portal, you will receive reminders of payment due dates.
Does my bill have to be paid in full prior to departure?
Short-term programs (J-Term, Spring Break and Summer) need to be paid in full prior to departure UNLESS you have made prior arrangements with the Business Office. Semester and year-abroad programs often are not paid in full prior to departure. Sometimes this is because the Business Office has not received the bill from your program provider prior to departure, and sometimes it is due to the fact that you have made arrangements with the Business Office to use a payment plan for the balance. It is important to communicate both your planned form of payment and the timing of your payment with the Business Office staff.
Note: students with federal, state or private loans must coordinate loan disbursements with the Financial Aid Office prior to departure.