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Withdrawal and Cancellation Policies

The withdrawal and cancellation policy for your study abroad program varies depending upon the type of program you have selected. 

Withdrawal and Cancellation Policies for Augustana Faculty-Led Programs
Withdrawal and Cancellation Policies for UMAIE January Interim Courses
Withdrawal and Cancellation Policies All Other Programs and Internships
Removal of a Student from a Program

Withdrawal and Cancellation Policies for Augustana Faculty-Led Programs:
  • The full initial deposit amount of $500 is refunded if you withdraw on or before September 15 (J-Term programs), November 15 (Spring Break programs), and February 15 (Summer programs) of the academic year. 
  • Any refund for cancellations occurring after October 1 (J-Term programs), December 1 (Spring Break programs) and March 1 (Summer programs) is based upon recoverable losses.  You may be liable for the entire course cost.
If cancellation occurs 30 days or less prior to departure, there will be no refund.  Trip cancellation insurance is recommended for students with pre-existing medical conditions or other extenuating circumstances.  We recommend comparing coverage at www.insuremytrip.com.

Withdrawal and Cancellation Policies for UMAIE January Interim Courses:
  • The full deposit amount is refunded for students withdrawing on or before September 15.
  • The full deposit amount is non-refundable for students who withdraw between September 16 and October 1.
  • A refund for cancellations occurring after October 1 is based upon recoverable costs. The ENTIRE COURSE COST may be forfeited.
  • If cancellation occurs 30 days or less prior to departure, there will be no refund. Trip cancellation insurance is recommended for students with pre-existing medical conditions. This insurance must be purchased at the time of application.
  • If a course price increases by more than 6% over the highest price in the range a student may cancel without penalty.
  • No refund is given to students who wish to omit portions of the course.
  • NOTICE OF CANCELLATION MUST BE SUBMITTED IN WRITING TO THE INTERNATIONAL PROGRAMS OFFICE.
Withdrawal and Cancellation Policies All Other Programs and Internships:
Students participating in programs or courses offered by organizations, schools and institutes approved by Augustana University and commonly referred to as “3rd Party Providers” or “Sister Schools" will be liable for any cancellation penalty assessed by the provider or institution.  This penalty could reach 100% of cost depending upon the date of notification of cancellation. It is the responsibility of the student to be informed of the cancellation dates and penalties of the program provider.

Removal of a Student from a Program
Appropriate student participation and behavior in an off-campus or study abroad program is vital to the success of the program.  Inappropriate behavior may put other participants at risk and jeopardize the success of the program.  Faculty leaders, program directors, on-site program coordinators, host-university officials, or Augustana University administration may determine a student must be removed from a program.  The student will be responsible for all program fees and payments including repayment of Augustana Financial Aid.  The student's family will be contacted and the student will be required to return home at their own expense.